Tim Cockerell
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AGM Minutes - 2007/11/18 09:53
The Minutes for the 2007 AGM follow, excluding officials' reports, held by the Secretary as hard copy.
Minutes of the Peterborough Cycling Club
Annual General Meeting
Held on 12th November 2007
Committee Members Present:
John McCarthy, Tim Cockerell, Dave Yarham, Norman Hill, John Dawson, Richard Roach, Alex Harrison, Rod Auckland, Keith Steiner, Joe Ippolito, Andy Cleathero, Nick Smith, Jeremy Harrison
Members Present:
An additional thirteen members were present.
Apologies:
Gary Gwynn
Club Photograph:
Before the Meeting began, all members present assembled for a Club photograph. Thanks to Philip Harrison for doing the David Bailey honours. The Meeting proper began at 2000.
Welcome Address:
The President welcomed those attending, expressed appreciation of the work done by all our volunteers and encouraged all members to contribute and keep in touch by monitoring the excellent web site.
2006 AGM and Chairman’s Report:
The Chairman (Secretary in 2006) outlined some of the highlights from the 2006 AGM, and reported on 2007 as he saw it. His report is attached.
Committee Members’ Reports:
ß Vice Chairman/Press Secretary. Alex’s report is attached.
ß Secretary. Tim’s report is attached.
ß Time Trial Secretary. Dave’s report is attached.
ß Road Race Secretary. Jeremy’s report is attached.
ß Quartermaster. John had little to report but expected to make a new order soon and encouraged members to suggest ideas for new clothing items.
ß Club Captain. Joe thanked the regular supporters of the Sunday run from Cathedral Square, and emphasised the importance of this activity to the well-being of the Club.
ß Treasurer. Rod told the meeting that the Club’s financed were generally healthy, though the new 2007 expense of hiring the Clubroom needed to be considered. Audited accounts up to end of 2006 (attached) were adopted, though it was thought that a more up to date set of figures would be more useful at AGMs. Rod would look at this.
Club Rules:
After some discussion about two issues, the Club Rules, which had been available in draft form to all members since early 2007, were adopted without change by the Meeting.
Proposed – Richard Roach Seconded - Andy Cleathero No dissenters
Club Subscriptions:
The Chairman outlined the Committee’s reasons for asking the meeting to approve an increase in subscriptions from £15 to £20, the first increase for some years. These centred around the need to fund the Clubroom costs and the need to purchase new items of Club hardware, (such as race signs, flags etc) as many of these were no longer in satisfactory condition. After considerable discussion, including a suggestion that it would be better to increase subscriptions by smaller amounts more often, the meeting approved an increase.
Proposed - Annette Ippolito Seconded - Paul Stevenson No dissenters
The meeting was then asked to approve the Committee’s suggested increase and this was carried.
Proposed - Richard Roach Seconded - Alex Harrison No dissenters.
The Clubroom:
Attendance at Monday night Club Nights had been patchy, averaging 7.2 members throughout the year. Most, but not all, seemed to agree that this was a necessary part of Club life. Some thought we should look for better/ different facilities, though it was pointed out that these would be difficult to find at the highly reasonable cost of the present facility. Members were encouraged to support Club nights, and it would help if volunteers would organise functions of interest to attract more support. The present arrangements would continue, but alternatives would continue to be considered and assessed.
Election of Officials and Committee for 2008:
Apart from the President all current Committee members’ posts were open for renewal or for new candidates. As all officials had indicated their willingness to continue in post, and there were no candidates to replace them, the meeting approved their remaining in post for 2008.
Proposed - John Powell Seconded - Paul Stevenson No dissenters
There were 4 Committee members, but for personal reasons, Nick Smith and Andy Cleathero resigned. In their place, the Meeting approved their replacement by Terry Wright and John Savill.
There was no change to the Club’s timekeepers, handicappers and Kelly Cup Adjudicating Committee.
Any Other Business:
The Secretary had received no notification of any topics for this item, but the Chairman allowed the following points to be made:
ß Ian Wild reminded members that the Club would be organising 2 NCRA road races in 2008 and volunteer help would be needed.
ß Richard Roach warned of some opposition in Sawtry to the Club’s September Road Race.
ß Alex Harrison said that he intended to organise the Prizegiving in the New Year as a lunch time meal at reasonable price, and the venue was still being considered. Club support for this event was essential.
The Chairman closed the Meeting at 2202 with a note of optimism for continued Club progress in 2008.
Attachments 2007 Reports:
Chairman
Vice Chairman/Press Secretary
Secretary
Time Trial Secretary
Road Race Secretary
2006 Audited Accounts
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