Tim Cockerell
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September Minutes - 2007/10/09 09:11
These are the unapproved minutes of the September Committee Meeting:
Minutes of the Peterborough Cycling Club
Committee Meeting
Held on 10th September 2007
Members present:
John McCarthy, Tim Cockerell, Dave Yarham, Norman Hill, John Dawson, Richard Roach, Alex Harrison, Rod Auckland
Apologies:
Joe Ippolito, Jeremy Harrison, Keith Steiner
The Minutes of the previous Committee Meeting were agreed to be a true record of that meeting.
Matters Arising:
ß Purchase of the Bernard Kelly trophy was in hand, with others; up to £100 cost was agreed.
ß Come and Try was considered a success, despite adverse weather limiting numbers..
ß New Club kit had been purchased, and much distributed.
ß John Dawson’s ambition to run an Open 25 on a Stilton course was supported. The National 25 for 2008 was to be on a Stilton course in early June, so it would be essential to organise ours in the preceding weeks; Saturday afternoon preferred. The entry had to be sent in very soon, so early action needed. We had also been asked to organise the National 25, but this was felt to be beyond our capabilities at this stage. John Dawson would organise the Open 25 if someone else organised the later Road Race; Secretary volunteered to do this.
Action: John Dawson, Dave Yarham
Correspondence:
Secretary had received a letter from John Broughton thanking the Club for Life Membership offer, a note from the Wright family appreciating Club attendance at Arthur’s funeral, and a letter from Martin Bullen (now in Derbyshire) with his completed Questionnaire.
Dave Yarham had received letters-
ß Requesting renewal for 2008 for CTT and SE Mids District
ß Confirmation of Hill Climbs
ß CTT AGM at Rockingham Forest clubroom on 1 Oct
The Secretary had replied to Colin Coe on 7 Aug, who had sent more details about his Anglia Development proposal to run high level Road Races in the region. The Club supports in principle, but still needs to know more, and awaits further contact from Colin Coe.
Bike Doctor:
Member Andrew Rodgers was present to tell the Committee about his proposal to run Bike Doctor sessions in the area – an activity for which he had considerable experience. His initiative was supported, and it was agreed to try the system out first at a Club Night, which would be open to non-members. (Secretary’s note. Subsequently agreed with Andrew to be 8th October).
Time Trial Secretary’s Report:
Some good results from Open events were recounted, largely achieved by Dave Yarham and Malcolm Church; in due course these will be recorded on the web site.
The Thursday evening 10s had finished with Mike Taylor easily winning the Scratch trophy and Brian Charmley the Handicap, the latter decided on the final evening.
A discussion followed about the possibility of running some winter events. Some Questionnaire responses indicated interest in this area and a number of Committee members supported the idea. One possibility could be a series of Winter 10s, perhaps one per month on a Saturday afternoon. Wider canvassing of members, perhaps via the web site, might enable a decision to be reached at the AGM.
(Dave Yarham had to leave at this point).
Questionnaire:
The Secretary gave a brief run-down on the Questionnaire results. Only 14 members had thus far replied, and there were few areas of significant agreement, apart from enthusiasm for Club runs. In particular no feeling for members’ preferences for the Prizegiving event was forthcoming. It was agreed that the process would be repeated at the AGM, and particularly to finalise the format of this year’s Prizegiving event.
Newsletter:
Secretary aimed to produce a Newsletter in time to send it out with the AGM agenda. Contributions were sought, to arrive by the end of September; Rod agreed to provide two.
AGM Agenda:
Items for the AGM agenda were agreed.
Membership:
Two new membership applications were approved.
Treasurer’s Report:
The current balance was higher than usual at £1,977, but there were some expenses to be paid. Deposit remained at £271.
Some difficulties were being experienced in getting cheques countersigned, and it was agreed to reconsider those qualified to sign.
It was agreed that an audit would be completed before the AGM.
Action: Treasurer
Quartermaster:
New clothing had been received and much of it distributed.
Road-Race Secretary’s Report:
It was agreed that members’ results in Open events should be posted on the web site.
At 2 of this year’s road races, early retirers had complained that their licences were not available until the race had finished, delaying their getaway. But this may be a BC requirement, and will be clarified before next year’s races.
Press Secretary’s Report:
Little to report.
Any Other business:
Richard Roach was concerned at the level of attendances at Club nights. It was agreed that the matter would be raised at the AGM.
Date of the next meeting: 22nd October. There being no further business the meeting closed at 2120.
Post edited by: Tim Cockerell, at: 2007/10/24 19:44
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