Tim Cockerell
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August Minutes - 2008/09/22 07:35
Minutes of the Peterborough Cycling Club
Committee Meeting
Held on 18th August 2008
Members present:
John McCarthy,Tim Cockerell, John Savill, Norman Hill, Joe Ippolito, Richard Roach, David Yarham,
Rod Auckland, Alex Harrison
Apologies:
Jeremy Harrison, Terry Wright, Keith Steiner
The Minutes of the previous Committee Meeting were agreed to be a true record of that meeting.
Matters Arising:
Nothing had been heard about the Mars grant application.
Correspondence:
Nil.
Open 10 Mile TT:
All facilities for the Open 10 TT on 30th August hade been booked, but John was still short of personnel for the day, including 2 marshals and a pusher-off. All volunteers were asked to report to the Stilton Village hall at 1400.He had received 36 entries so far.
Open Road Race:
Secretary reported that he was reasonably confident in the arrangements made so far, but he also needed a few more helpers and one car/driver. He had recently met Colin Coe who had expressed an interest in promoting Road Races in the area, and he might attend the races. Alex handed over the medals and jersey to the Secretary; they looked good and were modestly priced partly thanks to the jersey donation by Paul (Terry Wright Cycles).
Ride for Ryder:
Nick Smith brought the Committee up to date on the Ride for Ryder sportif. He will need more Club support than originally visualised, both to marshal and man feed stations. Secretary would be present at Thorpe Hall during the event and will help put the signs out on the preceding day.
Clubroom:
The Committee agreed that the present use of the Clubroom could not be justified. After discussion, it was agreed that the Secretary would write to the Scouts asking for a new agreement for two evenings per month. A possibility would be the first and third Mondays, the third Monday being used for Committee meetings. This level of use could only be justified on a long term basis if the first Monday was put to good use; this would mean events being organised to attract larger attendance.
(Secretary’s note: initial response from the Scouts is favourable; they will discuss at a Committee meeting in September).
Newsletter:
Secretary had still received no contributions for the 3rd Newsletter of the year. This inevitably meant a delay until the end of “the season”, when event reports could be included, but articles were still needed.
Treasurer’s Report:
Treasurer was arranging for Secretary to be added to the list of cheque signers, as there was sometimes a problem in achieving the necessary 2 signatures under present arrangements. The current account was well up at £1,763, but this reflected sponsor and entry income for the Road Race, much of which was spoken for. The deposit account remained at £278.
Quartermaster:
Richard had made an inventory of stock, valued at £1,670, not all of which was likely to sell quickly. He needs to put an order in for new stock to meet some orders, but deemed it sensible to wait until Open Event expenses had been covered. Various ways of reducing stock were discussed, including a sale night and web/e-mail advertising. It was likely that the first attempt would be made at the Clubroom on October 6th.
Road-Race Secretary’s Report:
Road Race Secretary was not present.
Time Trial Secretary’s Report:
• The trial 10TT course would be tried on the last event of the year (Sec’s note – later reverted to normal course).
• Mike Taylor had recorded an excellent time in an Open 10.
• Dave was prepared to run monthly winter 10s this winter.
• The Club needed to decide what Open TTs it would apply for next year at this meeting. Dave was prepared to run the August 10, as there was a breathing space between that and his earlier VTTA event. John McCarthy offered to run an earlier 25 in May.
Press Secretary’s Report:
Press Secretary would soon be entering several reports in local papers.
Any Other business:
• Alex had been approached by an Australian businessman about possible sponsorship, tied in with Blackhawk bikes and XLR8 wheels. He would keep the Committee informed.
• Joe wondered about the feasibility of running an Open 2-up TT. This was worth considering, but not for 2009; perhaps we should encourage greater outside participation in our Club 2-up.
• There was still time to enter the Cat and Fiddle event.
• John Savill wondered if we could add a veterans’ standard competition to the Thursday evening Club events. Dave would discuss this with Chris Harwood.
Date of the next meeting: 15th September
There being no further business the meeting closed at 2123.
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